AI Meeting Scheduler & Coordinator
Let AI coordinate meeting scheduling across multiple participants — no more 'what works for you?' email chains.
Ready-made n8n template
AI Focus Time Calendar Blocker n8n Workflow
Automatically protect deep work time on your calendar every week — before others can fill it with meetings.
How this workflow runs
triggerFriday AnalysisEvery Friday at 4 PM
actionAnalyze Next WeekMeeting density + free block detection
aiOptimal Block SelectionGPT-4o-mini picks best focus windows
actionBlock CalendarFocus events created for next week
outputWeekly Focus PlanSlack message: blocks + suggested work
What it does
AI Focus Time Calendar Blocker n8n Workflow overview
Automatically protect deep work time on your calendar every week — before others can fill it with meetings. The n8n workflow connects GPT-4o-mini, Google Calendar, ClickUp API through a visible sequence of 5 trigger, processing, and delivery steps. Each step can be inspected and adapted before the automation is activated.
Who it is for
A practical fit for teams with this repeatable process
This template is designed for founders, managers, and busy knowledge workers that want a documented starting point they can run in their own n8n environment.
How it works
The workflow logic, step by step
- Friday AnalysisEvery Friday at 4 PM
- Analyze Next WeekMeeting density + free block detection
- Optimal Block SelectionGPT-4o-mini picks best focus windows
- Block CalendarFocus events created for next week
- Weekly Focus PlanSlack message: blocks + suggested work
Connected tools
Integrations
These are the services represented in the current template. Substitute services may require different nodes, credentials, and field mappings.
- GPT-4o-mini
- Google Calendar
- ClickUp API
- Slack
- n8n
What is built in
Features
- Friday Analysis: Every Friday at 4 PM
- Analyze Next Week: Meeting density + free block detection
- Optimal Block Selection: GPT-4o-mini picks best focus windows
- Block Calendar: Focus events created for next week
- Weekly Focus Plan: Slack message: blocks + suggested work
Before you import
Requirements
Third-party accounts, usage fees, and API access are not included with the template.
- An active n8n instance
- GPT-4o-mini account or API credentials
- Google Calendar account or API credentials
- ClickUp API account or API credentials
- Slack account or API credentials
- Your own business rules, sample data, and approval criteria
What the buyer receives
A documented, editable n8n workflow package
Template package
- Importable n8n workflow JSON
- Setup documentation
- Recorded video walkthrough
- One bonus workflow
Not included
- Third-party subscriptions or API credits
- Your service credentials
- Custom field mapping unless setup is purchased
- Unsupported claims about business outcomes
FAQ
Questions about this n8n workflow
What is included with the AI Focus Time Calendar Blocker template?
You receive the importable n8n workflow JSON, setup documentation, a video walkthrough, and a bonus workflow. Credentials and paid third-party subscriptions are not included.
Can I edit the workflow after importing it?
Yes. The workflow runs in your n8n account, so you can inspect and change nodes, prompts, schedules, field mappings, and routing rules before activation.
Which integrations does this n8n workflow use?
The current template is designed around GPT-4o-mini, Google Calendar, ClickUp API, Slack. Equivalent services may require node and field-mapping changes.
Is setup help available?
Yes. The template is available for self-installation, and a done-for-you setup option starts at $699. Final setup scope depends on your accounts and customization needs.
Choose your route
Get the template or request installation
Self-install the workflow for $69, or request a scoped setup from $699 on your own accounts.