Company Asset Tracking System
Track all company assets — laptops, equipment, licenses — with automated assignment, return reminders, and audit reporting.
Asset Event
Add, assign, return, or audit scan
Update Asset Register
Sheets / Airtable record updated
Assignment Email
Employee receives asset acknowledgment
Return Request
Offboarding triggers asset return list
Monthly Audit Report
Asset register + utilization stats
Trigger
Asset Event
Add, assign, return, or audit scan
Action
Update Asset Register
Sheets / Airtable record updated
Output
Assignment Email
Employee receives asset acknowledgment
Output
Return Request
Offboarding triggers asset return list
Output
Monthly Audit Report
Asset register + utilization stats
Companies lose thousands every year in untracked assets: laptops that leave when employees do, software licenses assigned to people who've left, equipment sitting unused in a closet. This workflow creates a lightweight but effective asset management system: when a new asset is added (via a form or QR code scan), it's logged in a Google Sheet or Airtable. When assigned to an employee, the assignment is recorded and the employee receives an acknowledgment. When an employee offboards, the workflow automatically generates a return request for all their assigned assets. Monthly reports show total asset value, utilization rate, assets due for return, and license renewal dates.
- All company assets tracked in one register — nothing walks out the door unnoticed
- Employee offboarding triggers automatic return requests — no forgotten returns
- Software license audit reveals unused licenses for cost savings
- Monthly reports satisfy compliance and audit requirements without manual tracking
- QR code scanning for quick asset check-in/check-out at the office
IT managers, operations teams, and office managers at companies with 20+ employees who have experienced asset loss, license over-spending, or failed IT audits.
Template
$69
One-time · you import & run it
- n8n workflow JSON file
- Setup documentation
- Video walkthrough
- Free bonus workflow included
Done for you
from $699
I configure & install it on your accounts
- Set up on your own accounts
- Configured for your business
- Video walkthrough + written docs
- 30-day support after go-live
Want this running on your accounts?
Book a free 20-minute audit — complete the call and the full gift bundle is yours, whether or not we work together. Or grab the template and self-install.
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