AI Meeting Minutes to Task Tracker

Meeting decisions only create value when they lead to action — but action items written in notes rarely get followed up. This workflow transcribes meetings from Zoom, Teams, or Google Meet using Whisper API, sends the transcript to GPT-4o which extracts all decisions made, action items with owners and deadlines, open questions, and agreed next steps. Action items are immediately created as tasks in your project management tool (ClickUp, Asana, Notion, or Monday.com) with the correct assignee and due date. A formatted meeting minutes document is created in Google Docs and shared with all participants. A weekly unresolved action items report is sent to managers.

• Zero lost action items — everything captured and tracked automatically
• Attendees receive minutes within 10 minutes of meeting ending
• Correct task assignment based on name detection in transcript
• Weekly unresolved items report creates accountability
• Meeting record with decisions creates institutional memory