No-Show Recovery & Rebook Bot
Automatically reach out to every no-show within 15 minutes and recover 30–40% of missed appointments.
No-Show Detected
15 min after appointment time
Fetch Next Slots
Gets 3 nearest available times
Recovery Outreach
WhatsApp + email with rebook link
Handle Rebook
Instant slot reservation if they click
24hr Follow-Up
Second gentle nudge if no response
Trigger
No-Show Detected
15 min after appointment time
Action
Fetch Next Slots
Gets 3 nearest available times
Output
Recovery Outreach
WhatsApp + email with rebook link
Action
Handle Rebook
Instant slot reservation if they click
Output
24hr Follow-Up
Second gentle nudge if no response
A no-show doesn't have to mean lost revenue. This workflow detects when an appointment is not attended (via calendar status or manual staff trigger), waits 10 minutes, then sends a compassionate, non-judgmental outreach message via WhatsApp and email: 'We missed you today — is everything okay? Here's a quick link to rebook when you're ready.' It offers the next 3 available slots for immediate booking. If no response in 24 hours, a second gentler follow-up is sent. Recovered appointments are automatically rebooked and confirmations sent. Monthly stats show no-show rate, recovery rate, and recovered revenue.
- Recover 30–40% of no-show appointments — turn losses into revenue
- Compassionate tone preserves the customer relationship
- Immediate rebook offer captures intent before the customer forgets
- Two-touch approach maximizes recovery without being pushy
- Monthly report quantifies recovered revenue from this workflow alone
Clinics, consultants, coaches, and service businesses where no-shows represent direct lost revenue and where rescheduling is straightforward.
Template
$69
One-time · you import & run it
- n8n workflow JSON file
- Setup documentation
- Video walkthrough
- Free bonus workflow included
Done for you
from $699
I configure & install it on your accounts
- Set up on your own accounts
- Configured for your business
- Video walkthrough + written docs
- 30-day support after go-live
Want this running on your accounts?
Book a free 20-minute audit — complete the call and the full gift bundle is yours, whether or not we work together. Or grab the template and self-install.
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